Job Purpose

The HR Officer will provide support to the administration of the day-to-day operation of the Human Resources function in the areas of Recruitment and Selection, Pay and Reward, Employment Conditions, Management Information and Employee Relations.

Key Responsibilities:

Recruitment

• Administration of recruitment, including kick start meetings, advising managers on advertising media, placing advertisements externally, overseeing the preparation of application packs where appropriate, liaising with recruitment agencies.
• Quality control of ‘job packs’, including shortlisting, interview questions, tests, timetable setting, reference requests and offer letters.
• Administer assessment centres, scoring and giving feedback as appropriate.
• Support the production of workforce planning data and information.

Pay and Reward

• Ensure the notification to Payroll of all starters to ensure timely payment of salaries.
• Ensure the notification to Payroll of all leavers to ensure that staff are taken off the payroll and avoid overpayments. This will include accurately calculating leavers’ entitlements e.g. annual leave and identifying any outstanding loans such as car loans and the repayment of qualification training.
• Prepare associated correspondence and ensure notification to payroll of any amendments and changes to salaries, e.g. secondments, acting up, additional hours or other payments, ensuring timely payments and avoiding any overpayment
• Help co-ordinate and support the job evaluation process including undertaking Job Evaluations and liaising with Managers as appropriate.
• Co-ordinate the updating and reporting processes on systems to ensure consistency e.g. increments, pay changes and structures.

Management Information

• Update and maintain both manual and computerised HR systems, ensuring records are accurate, complete, and up to date.
• Enforce compliance with filing protocols to guarantee data integrity and accessibility.
• Support the ongoing development and maintenance of HR information systems, enhancing services for the LGA, managers, and employees.
• Contribute to the implementation and continuous improvement of HR policies, procedures, and practices, ensuring efficiency, effectiveness, and equality of opportunity.
• Use business intelligence tools to produce accurate workforce data and insightful reports for decision-making.
• Partner with Finance and other stakeholders to maintain accurate establishment data.
• Manage and update establishment records, including organisation chart software, to ensure clarity and consistency.

Employee Relations

• Support the wider HR team on the implementation and operation of Human Resources policies, procedures and practices.
• Support the HR team in the provision of their support to managers on casework e.g. note taking at employee relations meetings.
• To help promote a good employee relations climate, acting as a point of contact with the trade union in appropriate instances under the guidance of senior members of the HR team.

General

• To promote and monitor good practice in Human Resources
• Work with colleagues on Human Resource activities including Restructures, TUPE and process re-engineering.
• To participate in the office cover in relation to annual leave and peaks in activity within the wider HR team.
• To provide Human Resources support at meetings as required.
• To contribute to a range of specific initiatives and special projects as requested.
• To undertake any other duties appropriate to the grade, qualifications and responsibilities of the post

Skills and Qualifications:

• Educated to degree level.
• CIPD qualified or working towards qualification, (level 3)
• Demonstrable experience of working in an HR function.
• Proven experience in handling recruitment, payroll and employee relations administration.
• Good written and oral communication skills and the ability to effectively communicate ideas and information to a range of audiences and stakeholders.
• Successfully manage competing priorities to meet deadlines
• Ability to analyse information to present clear and relevant information including recommendations.
• Able to apply judgement generate new and innovative ideas and approaches and to solve problems.
• Ability to build effective and positive working relationships with internal and external stakeholders to work collaboratively to achieve objective
• Experience of providing clear guidance to managers on a range of HR administration issues.